Student Email Accounts

All Immaculata students are automatically setup with email accounts which they may access on campus or from home. Many of the departments on campus use your Immaculata email account to distribute, notices, class notes and materials and library materials. Please access your email within the first two weeks of your first semester to assure that your account works properly.

The syntax for accessing their email is firstname+lastname (lowercase, no spaces). The password is the last 4 digits of your Social Security number. In cases where, no Social Security number was given on the registration form, the numbers 9876 were used as the password. Students must change their passwords the first time they login.

Your email address is firstname+lastname@mail.immaculata.edu.

To access the email site from the labs,

1. Click on Internet Explorer,
2. Click on the “Student Email” link located on the left-hand side of the screen,
3. Next, follow login page instructions listed below

To access this email from home go to http://mail.immaculata.edu.

Login Page

To login to the Immaculata email system

1. Enter firstname+lastname in the USERID field
2. Enter your password in the PASSWORD field (it this is the first time that you logged into the email system the password will be the last four (4) digits of your social security number).
3. Then press the [Logon] button.

Welcome Page

The welcome page is always the first page presented. This page is where campus wide notices are placed. To review messages click on the message title.

To enter the mail system click on the “Continue” link located on the left-hand side of the screen.

Main Menu

The Main Menu provides a summary of the messages in your Immaculata mailbox, and provides navigation links to all mailbox tools.

Working in Mailbox Summary

• To send mail,click Compose.
• To send an e-mail to someone in your address book, click on the Compose drop down menu to display all addresses in your address book. Clicking on an address will open the Compose page and place that address in the To field.
• To read mail in the current mailbox click Check Mail.
• To read mail in a mailbox, click the mailbox name.

Note: The ReadMail and Summary links are only displayed when there are new messages to be read.

Reading the Mailbox Summary

• Mailbox. The name of the mailbox. You will see the following standard mailboxes, plus any mailboxes that you have created.
• Sent . This mailbox is activated when you set your "Save copy of outgoing mail in Sent folder" preference to Yes.
• Deleted . This mailbox is activated when you set your "Deleted messages" preference to "Move to Deleted folder".
• Draft . This mailbox is activated when you select to "Save", rather than "Send", a message that you are composing. You can select a message in the draft folder at a later time, modify it, and send it.
• Size (bytes). Denotes the amount of disk space being used by the mailbox. All students are allocated a maximum of 10 Meg of disk space for email. Once the disk quota has been reached no new mail will be posted to the account, so make sure that you regularly delete old mail.
• Message Count. Denotes the total number of messages contained in the mailbox. The number of new messages is displayed next to the mailbox name.

Changing Your Password

To change your password click on the drop-down arrow next to the “Personal Account Options…” box, then

• Click on the “Change Password” link.

• Then enter your current password in the “Old Password” field
• Then enter your new password in the “Password” field (it should be a minimum of 6 characters in length)
• Next, re-enter your password in the “Confirm” field to make sure you didn't make any typing errors. Passwords can be from 6 to 30 characters long and cannot contain spaces.
• Then press the [Save] button. Your new password will be in effect the next time that you log on to the Immaculata email system.

Sending a Message

To send mail to an address that is in the address book while on the main menu page, position the cursor overthe Compose button. This will display a list box that says Compose a message to. Click on the list box (not on the Compose button) and all of the addresses in your address book will be displayed. Select an address and a new message will be opened with the selected address displayed in the To field. Note that this list will not be displayed if there are no addresses in the address book.

To send mail to an address not in the address book:

1. Click the Compose button. The Compose page is displayed.
2. In the To, CC ("carbon copy"), and BCC ("blind carbon copy") text boxes, enter the e-mail addresses of the message recipients. You can type or paste e-mail addresses into these boxes, using a comma to separate multiple addresses. You can also use the Addresses section to insert names from your Address Book as follows: select a name in the scrolling list and then click the appropriate button (To, CC, or BCC). Repeat for each name you want to add.
3. Add all recipients to address book . If you select this option, all e-mail addresses in the To, CC, and BCC areas will be added to your Address Book.
4. If you want to spell check your message, select the dictionaries that you want to use. Then click the Spell Check button.

Attachments

Click the Browse button to select the file you want to attach, or type the path and name of the file into the box. Then, click Attach. To remove an attachment, select a file in the list and click Remove.

Mail Forwarding

You can configure your Immaculata email account to automatically forward your mail to another mail account. This feature is activated when an e-mail address is present in the Change Mail Forwarding text box. (In other words, as long as this box is empty, mail is not forwarded.)

To activate this function click on the drop-down arrow next to the “Personal Account Options…” box, then click on “Change Mail Forwarding Information”. The Mail Forwarding screen will be presented.

Enter a complete mail address including the user ID and the full host name, for example, User ID@host.domain, and then click the Save button.

To keep a copy and forward a copy, precede the forwarding address by a dot and a comma, for example, you'd enter, User ID@host.domain to forward mail to and keep a copy in your mailbox.

Note: You can forward your mail to more than one e-mail addresses by entering multiple addresses separated by commas. When forwarding your Immaculata email the disk quota limitations of the “forwarding Address” will control the receipt of your university email.

Example: if you have ordered 2 Meg worth of research articles from the library. The library sends the articles to your Immaculata email account which is forwarded to your preferred (Yahoo, Hotmail, etc.) account. The preferred account has a storage limit of 4 Meg, and you have 3 Meg of messages from friends and family. The research articles you ordered will be bounced back to the library and not placed in the preferred account because there is not enough storage space.

If you have any problems logging into the Immaculata email system please contact the Help Desk at helpdesk@immaculata.edu or 610-647-4400 ext. 1234.